This Year’s CA Pay Reporting Cycle Has Arrived
2:02
By: Haley Fisk
The State of California’s Civil Rights Department (CRD) has released key dates for the upcoming pay data reporting cycle. As highlighted on the CA Pay Data Reporting webpage, the 2024 cycle will begin with the portal opening for submissions on February 3, 2025. This reporting cycle will remain open for 100 days, with pay data reports due on May 14, 2025.
Who is required to File:
- Private employers with 100 or more employees, regardless of location or whether they are of full-time status, and with at least one employee based in California must file the ‘Payroll Employee Report’
and/or
- Private employers with 100 or more employees hired through labor contractors, regardless of location, with at least one labor contractor employee in California. In this case, employers must file the ‘Labor Contractor Report’.1
What is required in the Filing:
- The “Snapshot Period” is a single pay period between October 1 and December 31. The Snapshot Period is to be used by employers to identify the employees to be reported on in the 2024 pay data report.
- For all California employees in the snapshot period, employers must submit each employee’s establishment, pay band (based on W-2 Box 5 earnings), EEO-1 job category, and race/ethnicity, and sex. For each race/ethnicity/sex combination, the following information will be reported:
- Pay Band
- Employee count
- Total hours worked
- Mean and median hourly rates
CA Pay Data Reporting Updates:
- On their webpage, CA CRD makes available resource materials including a User Guide, Excel Templates, CSV Examples, and FAQs. Note that currently these materials reflect the outdated 2023 reporting year.
DCI will continue to track updates on this year’s Pay Data Reporting requirements. For more information and guidance on CA Pay Reporting, visit DCI Consulting’s CA Pay page.
Footnotes
1 Labor Contractors are defined as an “individual or entity that supplies, either with or without a contract, a client employer with workers to perform labor within the client employer’s usual course of business.”
