- uploading an Excel file
- uploading a .CSV file
- manually entering information using the portal’s fillable form.
- Employers should utilize W-2 Box 1 earnings if an employee does not have any Box 5 earnings. According to the user guide: "If any employee has wages not reported in Box 5, as may be the case for an H-2A visa holder for example, use W-2 Box 1 for that employee and note this in the associated remarks field". This change may add to the level of burden on employers already pulling W-2 Box 5 earnings for all California employees.
- Non-binary gender will be a third option for reporting sex, in addition to male and female. Employers will not have to report this information through comments as they did with EEO-1 Component 2.
DCI will continue to monitor the changes to the California Pay Report website and is working to review all aspects of the user guide.
Stay tuned for additional details.
By Tyler Wurtz, Associate Consultant
More information and assistance with filing can be found here: