New Year, Same EEO-1 Report

Now that the new year is in full swing, we hope that your company is planning for, or already working on, your 2017 EEO-1 report filing. As previously reported, EEO-1 reports will now be filed in quarter 1 of each year, but the reports are based on a snapshot from October through December of the prior year. As a reminder, the report format will be the same as in prior years, as the requirement to report W-2 pay data in addition to employee counts was suspended indefinitely.

Below are updates and/or reminders to assist with your 2017 report filing:

  • The 2017 EEO-1 survey is now open! In order to log-in you will need to reset your password on the EEO-1 site. You can do so by clicking “Login” and then “Get Password”; you will receive an email with a link to reset your password.
    • Be sure to check your junk mail if you don’t receive an email right away!
    • You will need your company number and the email address used for the contact person for the last EEO-1 filing in order to retrieve your new password. If your contact person has changed, please follow the directions on the webpage to update your company’s contact information. This will need to be completed before your password can be retrieved.
  • 2017 Filing period reporting period:
    • Filing: reports submitted and certified by March 31, 2018.
    • Reporting: payroll period in October, November, or December 2017.
  • FAQs for the 2017 reports are available on the EEO-1 website.
  • If your company experiences mergers, acquisitions, or spin-offs since the 2016 filing, please remember to reach out to EEO-1 Joint Reporting Committee regarding these company changes using the email addresses available on the main EEO-1 site.

If you’re a Federal contractor. . .

It’s not too early to start thinking about your 2018 VETS-4212 filing. As you may or may not realize, if you are filing your 2017 EEO-1 report using a 12/31/2017 snapshot date, you may also use this data for your 2018 VETS report. VETS has explained that all federal contractors may pull a single data snapshot as of December 31 each year for both the EEO-1 report filed in quarter 1 of a year, as well as the VETS report to be filed in quarter 3 of that same year. For example, a contractor may use a December 31, 2017 snapshot for their current EEO-1 filing, as well as their VETS reports that will be submitted by September 30, 2018. This is not a requirement for contractors, however it has obvious advantages for efficiencies on both the data pull and clean-up or formatting for submissions. If you do choose to take advantage of this regulatory provision, DCI encourages you to plan ahead by including veteran status in your EEO-1 roster data pull – this will save you time come August!

By Amanda Shapiro, Associate Principal Consultant at DCI Consulting Group

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